Reimbursement requests can only be considered from schools in good standing.
The UCS Grant allows for the reimbursement of eligible expenses. The school or district will make all purchases, settle all invoices, pay all stipends and then request reimbursement from SONJ within 30 days. Information about required supporting documentation can be found on the Reimbursement Checklist (button below).
- T-Shirt orders must be placed by December 15.
- Expenses incurred between September and December 2024 must be submitted for reimbursement by January 20, 2025.
- All physical supplies must be purchased no later than April 20.
- July 3, 2025 is the last day to submit reimbursement requests for the 2024-25 school year. Please plan your stipend payouts accordingly!
- If you have any questions, concerns, or discrepancies with your 24-25 reimbursements, please let us know with ample time to work through the issue before we close grant finances of July 31.
- Please submit reimbursement requests within 30 days of the purchase, payment, etc.
Reimbursement requests can only be considered after your award letter is completed and returned. Schools must be in good standing with monthly meetings and required reporting for reimbursement requests to be considered.
Please review Unallowable Expenses (red box below) and Funding Guidelines for information on what is and isn't reimbursable by the UCS Grant. These lists are not exhaustive. If you aren't sure, please ask us! Email UCS@SONJ.org
Just because the UCS grant can't reimburse everything doesn't mean you can't use it for your Unified Sports or Unified Clubs! The school/district may fund these expenses, such as snacks. Or schools may fundraise and use those funds however you'd like.
- Stipend Reimbursement - this is only for coaches, advisors, and school liaisons. If submitting requests for more than one individual, please use the included cover sheet to total your requests.
- Expenses Reimbursement - please use this form for everything except stipends (supplies, transportations, officials' fees, facility rentals.
- For best results, please download these forms before completing them.
Please submit a separate form for each school, even if SONJ is reimbursing the district.
Pre-Approval is required for single items costing $500 or more, all apparel, and any items using SO, SONJ, or Unified logos.
Need some guidance? Check out the Reimbursement Meeting Slides and Recording in the red boxes below. If you have additional questions, please email us at UCS@SONJ.org.